Receiving Clerk

Job Description

• Strictly adhere to Central Purchasing and Inventory system Purchasing procedures.
• Check that a Purchasing Order has been raised on Inventory system by departments before any goods are received.
• Ensure that a credit note is received before any supply is returned to the supplier and that such credit note is documented.
• Ensure that the relevant department is informed when goods are received and need collecting.
• Ensure that invoices with the invoice verify log are sent to the accounts department on a daily basis.
• Ensure that the invoice prices reconcile with the purchase orders.
• Ensure that delivery vehicles are properly organized to allow the free flow of traffic in the loading bay.
• Report any discrepancies of goods against Purchase Order.
• Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase order/requisitions.
• Ensure that food and perishable items are delivered promptly to the appropriate department.
• Provide assistance to managers regarding the ordering of items and Inventory system queries as required.
• Verify and track received inventory and complete inventory reports and logs.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.

Qualifications

• High School Diploma Associates Degree or equivalent from a two year college or technical school preferred.
• 1-3 years experience.
• Proficiency in MS Office and Outlook, including the ability to operate computerized accounting and spreadsheet programs.
• High degree of accuracy, attention to detail and confidentiality.
• Ability to accurately calculate, post and manage accounting figures and financial records.
• Excellent data entry, analytical, problem solving and decision making skills.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Administration