Mobilization Specialist

A Mobilization Specialist in the Facilities Management (FM) sector is responsible for coordinating and executing the transition phase of new FM projects and contracts. This role ensures that all resources, processes, and systems are in place to deliver seamless service operations from the contract's start.

Key Responsibilities:

1. Develop and implement mobilization plans to ensure smooth onboarding of new contracts.
2. Collaborate with internal teams (operations, HR, procurement, IT) to align resources and timelines.
3. Conduct site assessments to identify and address initial operational requirements.
4. Ensure the deployment of qualified personnel, tools, equipment, and materials for project mobilization.
5. Coordinate with HR to recruit, onboard, and train staff for new contracts.
6. Liaise with procurement teams to ensure timely delivery of materials and assets.
7. Establish standard operating procedures (SOPs) tailored to the client’s requirements.
8. Set up workflows, communication protocols, and reporting mechanisms for efficient operations.
9. Ensure compliance with health, safety, and regulatory standards during the mobilization phase.
10. Act as the primary point of contact for clients during the mobilization phase.
11. Provide regular updates to clients and internal stakeholders on progress and milestones.
12. Address any client concerns or changes to requirements during mobilization.
13. Monitor mobilization budgets and control costs to stay within financial limits.
14. Identify and address potential cost overruns proactively.
15. Ensure a seamless handover to the operations team once mobilization is complete.
16. Conduct post-mobilization reviews to identify lessons learned and areas for improvement.
17. Provide ongoing support to resolve initial operational challenges.

Desired Candidate Profile

Qualifications & Soft Competencies:

1. Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field.
2. Certification in project management (e.g., PMP) or FM (e.g., IFMA, BIFM) is advantageous.
3. 3–5 years of experience in FM, project mobilization, or a similar role.
4. Proven track record of managing transitions for FM contracts.
5. Proficiency in project management tools and software (e.g., MS Project).
6. Knowledge of FM operations, asset management, and compliance requirements.
7. Strong analytical and problem-solving skills.
8. Exceptional organizational and time-management abilities.
9. Excellent communication and negotiation skills.
10. Ability to work collaboratively with diverse teams and stakeholders.
11. Resilience and adaptability in a fast-paced environment.

Employment Type: Full Time

Company Industry: Facilities Management

Department / Functional Area:

Keywords:

• IFMA
• BIFM
• PMP
• FM Contracts
• MS Project
• Facility Management
• FM Operations
• Asset Management
• Facilities Management
• Project Management