Executive Assistant

Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary and secondary markets throughout the world, ready to build the future of real estate.

About the role

We are seeking a highly organized and proactive Executive Assistant to support the team in various administrative and operational tasks. This role will be pivotal in ensuring the smooth setup and daily operations of the company, contributing to its success from the ground up.

Responsibilities

• Manage the setup of the new office, ensuring the procurement of office supplies, furniture, and technology infrastructure.
• Create, manage, and organize essential business documents such as contracts, leases, agreements, and company policies.
• Assist in obtaining necessary business licenses and permits while ensuring full compliance with local regulations.
• Serve as the main point of contact for clients, vendors, and service providers; maintain contracts and communication to ensure smooth relationships.
• Assist in researching the local real estate market, compiling data, and preparing reports to support management in making strategic decisions.
• Coordinate and manage schedules for senior management, arranging internal and external meetings.
• Assist in managing accounts, tracking expenditures, preparing invoices, and supporting financial planning processes.
• Aid in recruitment processes, schedule interviews, maintain employee records, and assist in onboarding new team members.
• Collaborate with IT vendors to install necessary software and hardware, including CRM and communication platforms.
• Write and format client and investor proposals, ensuring they align with the company's strategic goals and present a compelling business case.

Qualifications

• Bachelor's degree in Business Administration, Real Estate, or a related field.
• 4+ years of experience in an administrative, operations, or office management role (experience in real estate is a plus).
• Strong organizational skills with attention to detail.
• Excellent communication skills (both written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Experience with proposal writing and presentation preparation is preferred.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Problem-solving mindset with a proactive approach.
• Fluent in English; knowledge of Arabic is a plus.

What We Offer

• Competitive salary and benefits.
• An opportunity to grow within a dynamic and expanding real estate services company.
• Involvement in the establishment of a new office and opportunity to contribute significantly to the company's success.
• A collaborative and innovative work environment.