Facility Purchasing Specialist | alfanar Electric

Requisition ID: 14154

City: Facility

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform purchase orders, status report and coordination activities efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Procurement and Supplier Management:

• Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
• Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
• Review market, price, delivery conditions, and trends to determine present and future material availability.
• Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing the purchase order.

Order Processing and Payment:

• Approve purchase orders and initiate payments as per competency.
• Support all departments by coordinating timely advance payments to suppliers.
• Cross-check invoices against orders at the time of initiating any payment.

Logistics and Delivery Coordination:

• Ensure timely delivery of quality products and assist the logistics section in this regard.
• Work in cross-functional teams with logistics to prepare draft contracts/orders and pre-negotiate with logistics providers.
• Maintain updated knowledge of KSA customs and clearance policies, administrative regulations, and legal requirements related to purchasing goods.

Reporting and Strategy:

• Prepare daily status reports of purchase requests and discuss them with the concerned manager on a weekly basis.
• Contribute to achieving department objectives.
• Implement the QMS policies and procedures and report any minor/major non-conformity to the immediate manager.

General and Strategic Responsibilities:

• Perform defined requirements assigned by the manager according to the department's strategic plan.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification:

Bachelor Degree in Business Administration or Any relevant field

Work Experience:

2 to 5 Years

5 to 10 Years

Technical / Functional Competencies:

• Cost Benefit Analysis
• Cost Reduction Analysis
• Group Purchasing
• Purchasing Agreements
• Purchasing Applications and Tools
• Purchasing Benchmarking
• Purchasing Planning
• Purchasing Procedures
• Purchasing Reporting
• Purchasing Supply Chain Management
• Work And Purchase Orders