Cashier/Junior accountant

JOB DESCRIPTION

ROLE AND RESPONSIBILITIES

The School Junior Accountant plays a crucial role in managing the financial transactions and ensuring the smooth operation of the school’s accounting processes. This position will primarily handle cash receipts, process payments, maintain accurate records, and support the finance department with general accounting duties. The ideal candidate should be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Cashiering:
   • Process daily cash transactions including student payments for tuition, lunch programs, and extracurricular activities.
   • Issue receipts and ensure proper recording of all incoming funds.
   • Reconcile cash drawer at the beginning and end of each shift, ensuring accuracy and accountability.
2. Invoice Processing:
   • Generate and distribute accurate and timely invoices to clients based on contractual agreements and services rendered.
3. Receipt Management:
   • Record and reconcile incoming payments, ensuring they are applied correctly to customer accounts.
4. Collections:
   • Proactively communicate with clients to follow up on outstanding balances, resolve payment discrepancies, and facilitate timely payments.
5. Account Reconciliation:
   • Perform regular reconciliation of accounts receivable ledger to ensure accuracy and completeness of financial data.
6. Accounting Support:
   • Assist with maintaining financial records, including accounts payable and receivable.
   • Prepare and process invoices, ensuring accurate and timely payment of school bills.
   • Assist in payroll preparation by ensuring all relevant data is collected, such as hours worked and deductions.
7. Record Keeping:
   • Maintain and update the school's financial records using accounting software or spreadsheets.
   • Help prepare financial reports, including weekly cash flow reports, transaction logs, and monthly bank reconciliations.
   • Assist in organizing and archiving financial documents in compliance with school policies and regulations.
8. Compliance:
   • Ensure that all financial transactions comply with school policies, regulations, and relevant accounting principles.
9. Tuition Billing:
   • Generate and distribute accurate and timely tuition invoices to students and families based on enrollment status and tuition agreements.
10. Customer Service:
    • Provide excellent customer service to students, parents, and staff with respect to payment queries and accounting-related questions.
    • Address and resolve any discrepancies in payments or account balances in a professional manner.
11. Fees Management:
    • Process and record various school fees, including registration fees, activity fees, and other charges associated with student enrollment.
12. Managerial Requests:
    • Responsiveness to managerial requests is essential. While primarily focused on accounts receivable tasks, the Accounts Receivable Specialist should also be open to listening.

Company Industry:

• Education
• Training
• Teaching

Department / Functional Area:

• Accounts
• Taxation
• Audit
• Company Secretary

Keywords:

• Cashier
• Junior Accountant