Sales Assistant

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Jamjoom Pharma has in a very short span of time emerged as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the company.

Role Summary:

A Sales Administrative Assistant who provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties.

Responsibilities:

1. Communication Management:
   • Daily Communication: Alignments between corporate Head office and branch.
   • Meetings: Monitor the agendas, MOM, and follow up on action points.
2. Tracking Reports:
   • Monthly Expense Reports: Reminders for submission timelines.
   • Sales Reports: Automate downloads or set routines for their compilation, ensuring accessibility to relevant stakeholders.
   • Sales Expiries Requests: Develop a standardized form for expiry requests. Use a shared tracker for approvals and delegate follow-ups systematically with the executive sales assistant.
   • Hotel Invoices & Travel Arrangements: Maintain a tracker for monitoring hotel invoices. Keep a travel checklist to ensure all aspects (tickets, visas, itineraries) are covered.
   • Courier Shipments: Implement a courier log for tracking shipments. Use tools like Excel or Trello for real-time updates and maintain a list of preferred courier services for efficiency.

Qualifications:

• 3+ years of full-time experience in the same field.
• Degree in business administration or a related field.
• Proven experience in a similar administrative role.
• Proficient in MS Office and back-office software (e.g., ERP).
• In-depth knowledge of office management.
• Excellent organizational, time-management skills and communication abilities.
• Fluency in Arabic & English languages.
• Saudi Nationality.

Company Industry:

• Pharma
• Biotech
• Clinical Research

Department / Functional Area:

• Business Development