Documents Control Assistant Manager - Gulf International Bank

Documents Control Assistant Manager - Gulf International Bank

• Provide necessary assistance in the development of the work process by highlighting gaps, breaches, and negative feedback.
• Support department staff with day-to-day activities.
• Review and process agreements and related collateral documents, ensuring compliance with initial details and approvals.
• Assist Department Head in addressing all related business requests in a timely manner and ensure adequate turnaround time is established.
• Ensure a robust process for the safe custody and control of all security documents.
• Supervise, coach, and train staff in the Credit Documentation Unit, addressing queries on Bank's products and seeking solutions to their requests.
• Review and coordinate necessary credit documentation as per the bank's internal policy and procedures manual.
• Maintain documentation files and records in a timely, complete, indexed, and up-to-date manner.
• Control all customer documentation files inflow/outflow to the Bank's main fireproof vault.
• Monitor and escalate all pending items related to documentation deficiencies.
• Control credit documentation expiries and maturities reminders by coordinating with respective Relationship Manager.

• Liaise with internal legal for any legal matters and resolutions.
• Review all credit support and/or collateral documentation in accordance with credit approval and Collateral Management Policy.
• Monitor and escalate pending items related to financial covenants.
• Assist in quality self-assessment testing for the department and/or any other department within CAD Operations.
• Report all collaterals on a monthly basis and assess values in distressed cases.
• Create collateral account tickler reports related to all collateralized facilities.
• Review and monitor the monthly document deficiency report for missing documents.
• Handle additional tasks and projects assigned to CAD Operations by line manager or head.
• Ensure facility documents are safely kept in the fireproof vault.
• Supervise the revalidation of all perfected security/credit related documents to ensure proper execution for enforceability.
• Ensure compliance with all pre-drawn down conditions prior to facility drawdown.

• Accountable for managing collateral risk to the bank by obtaining, analyzing, researching, reviewing, and evaluating necessary collateral reports and information.
• Evaluate all reports and information regarding collateral verification to determine compliance with credit approvals.
• Negotiate and provide input into the decision process, making appropriate documentation decisions.
• Assist in portfolio maintenance and loan administration in accordance with bank policies.
• Ensure all documents adhere to necessary Bank policies, regulatory, and legal compliance codes and statutes.

• Excellent communication skills in English; Arabic language skills preferred.
• Result-driven, hands-on, dynamic with the ability to work in a sales-oriented environment.
• Strong interpersonal, communication, and presentation skills; good negotiator.