DOCUMENT CONTROLLER

Role Purpose
To manage the documentation and information flow within Nesma & Partners to ensure that all documents, records, and information are properly organized, stored, and distributed in a systematic and efficient manner. Maintaining accurate and up-to-date records is essential for regulatory compliance, quality management, and efficient operations.

Key Accountabilities

Operational Direction

1. Oversee the entire lifecycle of documents, including creation, review, approval, distribution, and archiving to ensure that all documents are properly categorized, indexed, and stored to enable easy retrieval.
2. Manage all types of documents within the organization, including electronic files, physical records, drawings, specifications, and reports to save time and reduce the frustration associated with searching for documents.
3. Maintain accurate and up-to-date records of all documents and their status, ensuring compliance with retention policies and regulatory requirements.
4. Perform regular audits and checks to ensure that documents adhere to the organization's quality standards, including accuracy, consistency, and compliance.
5. Implement security measures to safeguard sensitive or confidential documents from unauthorized access, damage, or loss.

Policies, Systems, Processes & Procedures

1. Follow all relevant office support processes, policies, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
2. Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization.

Continuous Improvement

1. Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction.

Quality, Health, Safety & Environment (QHSE) Management

1. Conduct all activities in a safe and environmentally responsible manner in compliance with internal policies and guidelines.

Reporting

1. Assist in the preparation of timely and accurate reports to meet office support requirements, policies, and quality standards.

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

Keywords

• DOCUMENT CONTROLLER