Document Controller

Job Summary:

The Document Controller will be responsible for managing, organizing, and maintaining all project documentation to ensure accurate tracking, storage, and accessibility. This role requires a detail-oriented and proactive professional who can collaborate with project teams to ensure compliance with NHC’s standards and procedures.

Key Responsibilities:

1. Document Management:

• Establish and maintain a document control system for residential project documentation.
• Ensure that all documentation is stored securely and can be easily retrieved when needed.
• Monitor and control document versions to avoid duplication and maintain version integrity.

1. Compliance and Standards:

• Ensure all documents adhere to NHC’s quality standards, policies, and procedures.
• Verify document accuracy, consistency, and completeness before submission or distribution.

1. Coordination and Communication:

• Collaborate with project teams, contractors, and other stakeholders to coordinate document submissions and approvals.
• Serve as the main point of contact for document-related queries and requests.

1. System Maintenance:

• Manage and update the document control software or platform used by NHC.
• Provide training and support to team members on document control processes.

1. Reporting and Auditing:

• Generate regular reports on document status, including pending approvals and overdue submissions.
• Conduct periodic audits to ensure compliance with document control protocols.

1. Archiving and Retrieval:

• Organize and archive project documentation upon project completion.
• Ensure compliance with NHC’s record retention policies.

Qualifications:

• Education: Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience:
• 5 years of experience in document control, preferably in construction or real estate development projects.
• Familiarity with residential project documentation is a plus.
• Skills:
• Proficiency in document control software (e.g., Aconex, SharePoint, or equivalent).
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.