Document Controller

Responsibilities:

• Updating and storing business files to ensure they are accurate and accessible for other employees.
• Typing reports, letters, and other business documents.
• Sorting mail and responding to it or distributing it to appropriate employees.
• Issuing invoices and following up on outstanding payments.
• Taking dictations and minutes during meetings.
• Making travel arrangements for other company employees’ business trips.
• Monitoring office supplies and reporting when stock levels are low to the office manager.

Essential Requirements:

• Familiarity with common office processes, including filing.
• Computer literacy, including familiarity with common word processing, spreadsheet, database, and basic accounting software.
• Accurate and efficient typing skills for data entry, taking minutes and dictations, answering emails, and typing letters and other documents.
• Verbal communication for addressing other employees and other business contacts.
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
• Attention to detail to ensure all tasks are completed to a high standard, such as taking sufficiently detailed minutes and telephone messages.
• Integrity and discretion when working with sensitive employee and client details.