Document Control Supervisor

Job Responsibilities

1. Oversee the creation, distribution, and archiving of all project-related documents, ensuring compliance with established quality standards.
2. Develop and implement document control procedures to streamline processes and enhance accuracy in document management.
3. Act as the primary point of contact for all document control inquiries, facilitating communication between project teams and stakeholders.
4. Ensure timely retrieval and review of documents for audits, minimizing downtime and maximizing operational efficiency.
5. Train and mentor junior document control staff, fostering a culture of continuous improvement and professional development.
6. Conduct regular audits of document control systems to identify areas for improvement and ensure adherence to best practices.
7. Collaborate closely with project managers to align document control efforts with project timelines and deliverables.
8. Manage document version control, ensuring that all team members have access to the most current and accurate information.
9. Implement digital document management tools to enhance accessibility and reduce physical storage needs.
10. Generate and present reports on document control metrics to senior management, providing insights into process effectiveness and areas for enhancement.

Desired Candidate Profile

1. Bachelor's degree in a related field such as Engineering, Business Administration, or Information Management.
2. Minimum of 12 years of experience in document control or a similar role within the construction or engineering industry particularly in Saudi Aramco Projects.
3. Proficiency in document management software and tools, with a strong understanding of digital workflows.
4. Fluency in English, with additional language skills considered an asset for multinational projects.
5. Demonstrated ability to manage multiple projects and prioritize tasks effectively under tight deadlines.
6. Proactive problem-solving abilities, with a knack for identifying inefficiencies and implementing solutions.
7. Adaptable and resilient, comfortable navigating changes in project scope or requirements.

Employment Type

Full Time

Company Industry

Oil & Gas: Consultancy, Design, FEED

Keywords

1. Document Control Specialist
2. Document Management
3. Quality Assurance
4. Document Administrator
5. Lead Document Controller