Document Control Officer

The Document Control Officer is responsible for managing and maintaining

the company’s documentation and records in a secure, organized, and

accessible manner. This role involves ensuring compliance with company

policies and regulatory requirements, maintaining document version control,

and supporting internal teams by providing accurate and up-to-date records.

The ideal candidate will have at least 2 years of experience in document

control and excellent organizational skills.

Key Responsibilities

Documentation Management

1. Maintain an organized and secure document management system, both physical and digital.
2. Ensure proper indexing, labeling, and filing of documents for easy retrieval.
3. Track, manage, and archive all incoming and outgoing documents, ensuring compliance with company policies.

Version Control

1. Implement and maintain a system for document version control to track changes and updates.
2. Ensure that obsolete versions of documents are removed and archived appropriately.

Compliance and Standards

1. Ensure all documents comply with company policies, regulatory requirements, and applicable standards.
2. Conduct periodic audits to ensure documentation accuracy and compliance.

Support to Internal Teams

1. Provide accurate and up-to-date documents to support internal teams and management.
2. Assist in preparing and submitting reports or documentation for regulatory or compliance purposes.

Coordination and Reporting

1. Coordinate with relevant departments to ensure timely submission of documents.
2. Generate reports on document status, updates, and archival processes for senior management.

Qualifications

Education:

1. Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.

Experience:

1. Minimum of 2 years of experience in document control, record management, or a related role.
2. Experience in implementing or managing document control systems is a plus.

Skills:

1. Excellent organizational and time management skills.
2. Proficiency in document management software and Microsoft Office Suite.
3. Strong attention to detail and accuracy.
4. Ability to handle sensitive and confidential information with discretion.
5. Fluency in Arabic and English is required.

Key Competencies

1. Attention to Detail
2. Organizational Skills
3. Communication and Collaboration
4. Compliance Orientation
5. Problem-Solving

Working Conditions

1. Office-based role with occasional coordination with external vendors or regulatory bodies.
2. Standard working hours with occasional extended hours during reporting periods.