Document Control & Admin Coordinator

CT_MTCS-E665

Document Control & Admin Coordinator - Full Time - Al Jubail, Saudi Arabia

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

We are looking for a/an Document Control & Admin Coordinator to join our CT_MTCS team in Saudi Arabia.

Job Purpose

The Document Controller will be responsible for managing all key project documentation flow within Sulzer's Tower Field Services and Mass Transfer Components business. This includes handling both inflow and outflow of critical documents, maintaining accurate records, setting reminders for document submissions, and ensuring that all documentation adheres to project requirements and specifications. The Document Controller will also be responsible for understanding and complying with document submission formats and utilizing the correct submission portals as outlined by project guidelines and customer specifications.

Your main tasks and responsibilities:

Documentation Management

1. Manage the inflow and outflow of key project documents, ensuring that all required documentation is received, processed, and submitted on time.
2. Maintain accurate and up-to-date records of all documentation, including versions, revisions, approvals, returns, and submission dates.
3. Set reminders and follow up on pending or overdue documents to ensure timely submission.

Compliance and Quality Assurance

1. Ensure that all documentation complies with applicable project specifications and customer requirements.
2. Read, interpret, and execute document submission formats and guidelines, ensuring that all submissions are properly formatted and meet the necessary criteria.
3. KPI: Compliance with customer and project documentation standards, measured by feedback and customer approval rates of Sulzer transmittals.

Portal and Submission Management

1. Utilize applicable document submission portals and platforms as required by project guidelines.
2. Ensure all document uploads and submissions are correctly completed and in the proper formats.

Collaboration and Communication

1. Work closely with project managers, engineers, and other departments to ensure all documentation requirements are met in a timely and accurate manner.
2. Communicate with external stakeholders (customers, vendors) as necessary to clarify document requirements and submission formats.
3. KPI: Effective communication, measured by feedback from internal and external stakeholders.

To succeed in this role, you will need:

Work experience: >2 years

Expertise (e.g. professional, technical): Minimum 2 years of experience in document control, general admin, or project administration roles, preferably in industries supporting the oil & gas or refining sectors. Strong knowledge of document management processes and systems, as well as experience using document submission platforms.

Education: Level: General Certificate of Secondary Education (Tawjihiyah) or equivalent.

Languages: Fluent in speaking both English and Arabic, with excellent verbal and written communication skills in English.

Soft skills: Highly organized with strong attention to detail, proactive in managing deadlines, and able to work independently and as part of a team.

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.