Dispatch Admin

About

Calo, launched in Bahrain in November of 2019, is on a mission to make healthy easy. We’re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.

Role overview

To function as the Dispatch Admin for Calo, and be dependable to work on preparing paper documents, reports, and necessary communication tools between various members of the team. The Admin’s duties include performing clerical duties to help the operations run smoothly and efficiently by aligning paperwork, writing up necessary communication points, and presenting findings and guidelines to the appropriate stakeholders within the Dispatch Team.

The ideal candidate has great organizational and people skills. They also have clear and appropriate communication principles and practices. The goal is to collect and present clear communication both verbal and written that aims towards providing clarity between stakeholders.

Main Responsibilities

1. Coordinate with the management to determine daily objectives
2. Conduct reports of intended subject matter according to business needs
3. Carry out clerical duties, including printing invoices and preparing documents
4. Frequently self-audit work and check data for errors and inconsistencies
5. Document, report, and communicate necessary findings to concerned members
6. Support team leaders and managers with their communication needs

Ideal Candidate

Qualifications

1. Relevant 1-2 years of experience in a similar administrative role
2. Must have excellent verbal and written communication skills in English
3. Must have great record-keeping abilities
4. Must be proficient with Microsoft Office tools
5. Ability to work with little supervision and track multiple paperwork demands
6. Ability to work in a fast-paced environment
7. Maintain a positive and professional approach with coworkers

Knowledge and competency

1. Ensure the smooth delivery of communication between various departments
2. Ability to divide responsibilities and monitor progress
3. Reliable and trustworthy
4. Seeking growth and learning opportunities

Personality

1. Strong communicator
2. Team Player
3. Pleasant personality and able to lead with empathy and patience