Corporate Support Specialist

One of our clients is in the Medical HealthCare Industry, in Saudi Arabia, and is hiring for the position of a Corporate Support Specialist

Location: Riyadh

Years of Experience: 3+ years

Education: Bachelor's degree in business administration, Finance, or a general corporate field.

Notice Period: Immediate joiners or a maximum one-month notice period.

Applicants are requested to apply with their updated resumes.

Job Description:

The Corporate Support Specialist will be responsible for supporting the RHQ's strategic objectives by managing various corporate functions, including regulatory compliance, human resources, finance/accounting, corporate governance, and internal communications. The role involves coordinating with different departments, including the coordination between the KSA RHQ and the company in Dubai to ensure that the organization adheres to internal policies and external regulations while facilitating effective communication and operational efficiency.

Responsibilities:

1. Finance and Accounting:
   • Recording transactions such as expenses and sales revenue using the ERP system.
   • Processing payments to utilities and vendors for supplies, materials, and other expenses.
   • Sending bills to customers to request payment for services.
   • Printing paychecks and initiating direct deposits to pay employees.
   • Generating financial reports as requested.
   • Processing and filing the needed reports to the Saudi Arabia Ministry of Investment and tax files.
   • Communicating with KSA tax consultant, tax authority, and making reports as necessary.
   • Assisting RHQ financial year closure audits as necessary.
   • Managing employee reimbursements, reviewing, verifying, and documenting.
   • Supporting the company in Dubai-UAE team for certain accounting & finance tasks.
2. Human Resources:
   • Arranging and conducting onboarding for new hires and offboarding of resigned/terminated employees, including work permits and residency visa processes for foreign employees.
   • Updating employee records with new hire information and/or changes in employment status.
   • Administration and documentation of all salaries, wages, bonuses, deductions (if any), and workers' compensation of all employees.
   • Managing local employees' health and social insurance.
   • Staying up-to-date and complying with changes in labor legislation in Saudi Arabia.
   • Ensuring all employees are informed and trained on relevant policies.
3. General Corporate tasks:
   • Assisting in maintaining corporate governance practices, including board meetings, resolutions, and documentation.
   • Coordinating and supporting corporate activities, including office management, procurement, and vendor relations.
   • Ensuring that the company complies with all relevant local and international regulations.
   • Liaising with legal and regulatory authorities to manage licensing, permits, and registrations.
   • Assisting in managing corporate projects and programs that impact multiple areas within the business.
   • Maintaining corporate records, contracts, and key documentation related to the RHQ's operations and governance.
   • Ensuring accurate and timely filing of statutory documents and reports.
   • Preparing presentations, reports, and internal memos on behalf of senior management.
   • Identifying potential risks in corporate operations and suggesting mitigation strategies.
   • Supporting budgeting and financial tracking activities for the RHQ.
   • Assisting RHQ events preparation by managing speakers, logistics, and content as necessary.

Requirements and Skills:

1. Bachelor's degree in Business Administration, Finance, or a general corporate field.
2. 3+ years of experience in corporate governance or a similar role in multinational companies.
3. Understanding of accounting principles and current financial legislation.
4. Understanding of corporate laws and regulatory frameworks in Saudi Arabia.
5. General understanding of labor regulations and their framework.
6. Good computer skills with knowledge of bookkeeping software.
7. Extremely detail-oriented, with the ability to organize, prioritize tasks, and work in a deadline-oriented environment.
8. Multitasking abilities.

Note: We thank all applicants for their interest; however, only those candidates who are shortlisted will be contacted.