Contractor Representative (UK/South Africa)

Responsibilities of the COR vary with the type of contract and complexity of the acquisition. Each contract must be treated on an individual basis, because it may place responsibilities on the COR unique to that contract. Normally, a COR has the responsibility and authority to monitor all aspects of the day-to-day administration of a contract except issues that deal with time and money. Formally said, a COR does not have the authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract. Specifically, they cannot do any of the following:

• Make any agreement with the contractor requiring the obligation of public funds (they cannot sign any contract, including delivery orders, purchase orders, or modify a contract, or in any way obligate payment of funds by the Government)
• Encourage the contractor by words, actions, or a failure to act to undertake new work or an extension of existing work beyond the contract period
• Interfere with the contractor's management prerogative by supervising contractor employees or otherwise directing their work efforts
• Authorize a contractor to obtain property for use under a contract
• Allow government property accountable under one contract to be used in the performance of another contract
• Issue instructions to the contractor to start or stop work, order or accept goods or services not expressly required by the contract
• Discuss acquisition plans or provide any advance information that might give one contractor an advantage over another contractor in forthcoming procurements

Job Specification

(a) Monitoring the contractor’s progress and performance, including the submission of required reports or other documentation. This includes verifying that the contractor has performed the technical and management requirements of the contract in accordance with the contract terms, conditions, and specifications. The COR shall provide written notification to the KO when the contractual requirements have been fulfilled and are technically acceptable. The COR shall also notify the KO in writing of unsatisfactory performance and/or deficiencies. Included in the notification should be the recommended remedial action.

(b) Perform, or cause to be performed, all necessary inspections, including documenting the inspection and submitting to the KO, as required, a report concerning performances of services rendered under the contract.

(c) Verify that the contractor has corrected all correctable deficiencies.

(d) Perform acceptance for the government of supplies and services received, including certifying receipt of supplies/services

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