Construction Control Coordinator

Position Objectives:

The Construction Controls Coordinator will play a key role in ensuring cost tracking, planning, scheduling, and document control for construction projects. This position is designed for a hands-on, energetic, and highly analytical professional who can fill knowledge gaps within the team, integrate digital tools (Power BI, Primavera P6, and BIM), and support data-driven decision-making. The ideal candidate will facilitate seamless information flow, maintain project documentation, and assist in tracking costs and schedules.

Job Description & Responsibilities:

• Assist in preparing and monitoring cost estimates, budgets, and financial reports.
• Track project expenditures and align them with budgets, ensuring cost efficiency.
• Support in quantity surveying (QS), including verification of contractor invoices and variations.
• Conduct cost data analysis and forecasting using Power BI and Excel dashboards.
• Work closely with procurement and contracts teams to ensure financial compliance.
• Utilize Primavera P6 and MS Project to support project scheduling, planning, and tracking.
• Assist in monitoring project progress, identifying delays, and coordinating recovery plans.
• Support in critical path analysis (CPA) and recommend schedule optimizations.
• Ensure alignment between cost, schedule, and document tracking systems.
• Manage and maintain project documentation, ensuring accuracy, completeness, and accessibility.
• Implement and maintain electronic document management systems (EDMS).
• Ensure proper version control and distribution of critical project documents.
• Track and manage project submittals, RFIs, contracts, and approvals.
• Ensure project documents are archived according to established procedures.
• Develop project dashboards using Power BI, integrating cost, schedule, and progress tracking.
• Generate regular project progress reports, including cost reports and performance metrics.
• Work closely with stakeholders to identify missing project data and ensure timely reporting.
• Assist in risk assessments by tracking project cost and time deviations.
• Work with the BIM team to support cost and time tracking within BIM models.
• Ensure cost and schedule data is accurately integrated into 5D BIM workflows.
• Assist in tracking and updating quantities and financial data linked to 3D models.
• Ensure that all document control, cost estimation, and planning activities comply with project regulations and standards.
• Implement best practices for document management, cost control, and project planning.
• Support continuous improvement efforts to optimize reporting, cost tracking, and planning.

Qualifications & Experience:

• Bachelors degree in Engineering (Civil, Architecture, Construction, or related field).
• 3-5 years of experience in construction cost control, planning, or document management.
• Proficiency in Primavera P6, Power BI, Excel, and document control systems.
• Experience in quantity surveying, cost analysis, and financial tracking.
• Strong knowledge of construction document control standards and best practices.
• Exposure to 5D BIM (cost & time tracking in BIM models) is a plus.
• Highly energetic, hands-on, and a problem-solver, able to fill gaps in the project team.
• Excellent communication and stakeholder management skills to chase missing data.
• PMP (Project Management Professional) preferred.
• CCP (Certified Cost Professional) preferred.
• PRIMAVERA P6 Certification preferred.
• BIM (5D Cost Integration) Certification preferred.