Cluster Accounts Payable

• Process supplier invoices and expense claims into the accounts payable system on a timely basis after ensuring:
• All invoices have been appropriately approved in accordance with the hotel's purchasing policies and procedures;
• An approved purchase order is attached where required;
• Supporting documentation confirming the delivery of goods (if applicable) and services from suppliers has been adequately completed; and
• An appropriate general ledger account has been nominated.
• Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures, and processes.
• Follow up and clear on a timely basis outstanding supplier invoices awaiting authorization.
• Process cheque runs on a timely basis to ensure creditors are paid in accordance with credit terms and to take advantage of available discounts in line with Fairmont International policies and procedures.
• Process employee expense claims for payment as per the hotel policy.
• Ensure that there are no delays in the deposition of the taxes.
• Assist receiving clerk and stores with maintenance and operation of the accounts payable system with regard to food and beverage.
• Organize all foreign drafts and telegraphic transfers where required.
• Maintain manual cheque or e-banking batch log at all times and present to financial controller for signature with each cheque run.
• Ensure all supplier invoices are stamped paid after payment has been processed.
• Perform month-end closing procedures for the accounts payable system and export month-end accounts payable distribution to the general ledger.
• Assist Accountant with performing month-end accruals for any unprocessed invoices at month-end.

Requirements:

• Minimum two years of experience in the same job (Hotels industry).
• Bachelor's Degree in Finance.
• Knowledge of PeopleSoft is a must.
• Good communication skills: verbal and written (Bilingual speaking is an advantage).
• Advanced proficiency in Microsoft Excel and financial management software.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.