CEO Office Manager | Saudi Arabia

Leverage your abilities and join the dynamic team of a leading group of companies that provides a wide range of services across several industries, including construction, facility management, and food and beverage in Saudi Arabia, Riyadh.

As an CEO Office Manager, you will be responsible for overseeing the day-to-day administrative functions of the office, ensuring smooth and efficient operations, managing office resources, supervising support staff, coordinating office activities, and implementing systems to improve workflow and productivity.

Key Accountabilities

The position involves:

• Manage the CEO's daily schedule, appointments, and meetings.
• Assist the CEO with planning and executing strategic projects and initiatives.
• Oversee administrative and support staff, ensuring all tasks are completed efficiently and staff performance is monitored and improved.
• Ensure effective communication between departments and external partners, conveying the CEO's messages and priorities.
• Facilitate communication between departments and external partners, ensuring smooth operations and effective collaboration.
• Handle logistics for internal and external executive meetings, including catering, venue setup, and guest management.
• Maintain and organize office records, files, and documentation systems.
• Assist with tracking and managing budgets related to the CEO’s office.
• Ensure that the office space is well-maintained, addressing any facility-related issues that arise and working with relevant teams to resolve them.
• Develop and implement office policies and procedures to enhance efficiency and maintain a productive work environment.
• Plan and organize executive-level meetings, conferences, and events.

Knowledge, Skills, and Experience

We are Looking for:

• Bachelor’s degree in Business Administration, Management, or a related field.
• + 5 years of experience in office management, administrative coordination, or a related role.
• Prior experience in the construction, facility management, or industrial sectors is preferred.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Ability to lead and motivate a team.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Strong problem-solving skills and ability to work under pressure.
• Financial knowledge and basic budgeting experience.
• Attention to detail and ability to manage confidential information.