Business Operations Specialist

Job ID: 13749

Sector:

OXAGON

Location: NEOM, Saudi Arabia

OVERVIEW

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE OVERVIEW

The Business Operations Specialist will support the Directors of the International Investment and Manufacturing team by providing high-level administrative and operational assistance. This role requires a proactive, detail-oriented individual with strong organizational and communication skills. The ideal candidate will have a background in business administration and experience in managing complex schedules, coordinating cross-functional projects, and supporting senior management in an international business environment.

ROLE COMPETENCIES & ACTIVITIES

The Business Operations Specialist responsibilities will include, but not be limited to:

• Provide comprehensive administrative support to the directors, including calendar management, travel arrangements, and meeting coordination.
• Assist in the preparation of reports, presentations, and other documents required for business meetings and conferences.
• Coordinate cross-functional projects and initiatives, ensuring alignment with the team’s objectives and timelines.
• Act as a liaison between the directors and internal/external stakeholders, managing communications and follow-ups as needed.
• Manage and prioritize incoming communications, including emails, calls, and correspondence, ensuring timely responses.
• Maintain and organize confidential files and records, ensuring compliance with company policies and procedures.
• Support the directors in budget planning, financial reporting, and other operational tasks as required.
• Facilitate the directors’ participation in international events and business trips, including visa applications, itinerary planning, and logistics coordination.

EXPERIENCE & QUALIFICATIONS

Knowledge, Skills and Experience

• 3+ years of experience in an executive assistant or similar role, preferably in an international business environment.
• Strong organizational and multitasking skills, with the ability to manage complex schedules and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with fluency in English and Mandarin.
• Proficiency in office administration software, including Microsoft Office Suite, Salesforce, and SAP.
• Experience in project management and coordination, with a focus on cross-functional collaboration.
• Strong analytical skills with experience in data analysis and reporting.
• Ability to work independently with minimal supervision and adapt to changing priorities.
• Ability to communicate both oral and written in Chinese is preferred.

Qualifications

• Bachelor’s degree in business administration, Economics, or a related field.
• Certified Financial Analyst (CFA) Level 1 or relevant certification is a plus.

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission, and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values