Branch Accounts Operations Specialist | alfanar Electric

Requisition ID: 14646

City: Project Sales

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform sales branch accounts operations efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

SO Registration:

• Reviews the LOI/PO against contract rules and offer rules
• Verify the contract assessment: available, accurate and approved
• Matching between C4C Quotation, offer, PO, sales contract rules
• Follow up the SO approval in C4C.
• Create SO through C4C and upload the attachments.
• Change the price/Qty/rejection/tolerance in SAP if required.
• Update the SO by replacing the dummy FG with final FG
• Follow up with costing to release the FG with checking the tonnage/attachment/delivery of Cables SO only
• Cancel sales order request and return sales order (Request/Approval/SAP)

Customer credit coverage control:

• Verify the financial coverage related to customer to start manufacturing and/or delivery with Coordination with PM
• Communicate with customer to pay the advance payment, open/Amend the LC for manufacturing/delivery.
• Make sure the LC opened and has enough value/validity for procurement, manufacturing, and delivery purpose.
• Study the exception and follow up to get approval.

Payment allocation:

• Initiate the payment allocation format and tracking the related approval and send it to accounts.
• Payment confirmation by checking the bank payment received from customer

Commercial and overdue invoices:

• Follow up with customer to provide the signed commercial invoice.
• Control the commercial invoices submitted to customer.
• Follow up the next month due and the overdue with customer.
• Initiate letters (financial/Legal letter) to close the due payments.
• OBD creation, invoice creation and related transaction:
• Verify the customer situation before OBD (LC status/Overdue/Credit facility).
• Create OBD In SAP to issue the FG.
• Issue Invoice in SAP and print.
• Follow up with accounts to issue the commercial invoice.
• Print and sign the commercial invoice and sign it from sales manager to be ready for submission.
• Initiate Advance payment request/Manual invoice.

Other:

• Make customer reconciliation and visit the customers to clear the statements.
• Monitor the LGs and follow up to close it with customers as per contract condition.
• Verify the credit note
• Any financial topics
• Send the customer statement.
• Create credit note.
• Courier
• Prequalification file (Submittal)
• LG request/Amendment

Reports:

• Weekly the overdue situation and the forecast date to collect the due and the action required (as per process).
• Status of LCs for the orders which will be manufactured in the manufacturing plan.
• Status of LGs and the risk related.
• Coordinate with factory financial controller for SO cost requested by sales manager.
• Weekly stock report.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Accounting

Work Experience

2 to 5 Years

Technical / Functional Competencies

• Analytical thinking
• Communication
• Creativity
• Details Oriented
• Initiative
• MS Office
• Report writing
• Risk Assessment
• Teamwork
• Time Management
• Troubleshooting
• Well Organized
• Work under pressure