Board Affairs Specialist

Company Description

The Academy of Defense Industries was established to train and develop qualified workforce for the Kingdom's defense industries sector. The academy aims to fulfill localization targets and become among the top global Academies of technical excellence in defense by 2030.

Role Information

Position Title: Board Affairs Specialist

Department: Legal and Board Affairs

Reports to: Organization Excellence Director

Direct Reports: NA (Standalone Position)

Role Description

The Board Affairs Specialist is responsible for providing administrative and organizational support to the Board of Directors and its committees. This includes documenting meetings, preparing minutes and resolutions, following up on board directives, ensuring compliance with internal regulations and best governance practices, and coordinating all related legal and administrative matters.

Role Accountabilities

• Coordinating and managing board and committees aspects. which includes scheduling, preparing agendas, arranging logistics, taking minutes of meetings, and ensuring follow-up on decisions.
• Archive all governance documents, such as bylaws, charters, and policies.
• Ensure compliance with regulatory requirements and best practices.
• Maintaining and updating all records of board meetings, decisions, and other key documents while ensuring the confidentiality of board information.
• Prepare, review, and present for senior management regarding all related topics and responsibilities.
• Coordinate with the offices of board members and stakeholders and track all required follow-up actions.

Qualifications

• Diploma in Business Administration or a related field. (A bachelor's Degree is preferred)
• 0-4 years experience in the related field.
• Advanced in Microsoft Office, and familiarity with board management software is a plus.
• Strong written and verbal communication skills, with the ability to interact professionally with senior leadership.