Bid Specialist

• The Bid Management function is proposed to work across the sales team as a supporting function, providing the administrative support required during the bidding phase, including interaction with relevant stakeholders and managing the bidding timeline with the following objectives.
• Key KPIs include:
  • Hit rate and capture ratio is the main KPI for bidding.
  • Ensure successful submission and quality of proposals.
  • Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process.
  • Provide win-loss analysis and enhance the win-rate.
• Work closely with the sales team to review new RFQs/tenders to ensure completeness.
• Initiate KOM with all parties (Sales, Presales, Solution Architect, Technical Lead, PM, and Solutions Team) and send MOM for all parties assigned.
• Coordinate and manage key deliverables and milestones for running RFPs during the bid process until handover for implementation to meet bid timelines of submissions.
• Post-bid clarifications raised to sales in time to get better clarity on bid submission.
• Manage LGs/Bid Bond requests.
• Prepare/review the preparation of the Prequalification document (Project schedule, references, CVs, local content, and T&C reflect).
• Coordinate follow-up meetings for running RFPs as per tender importance (Daily/Weekly).
• Call for P-L review meetings with all stakeholders (Sales, Presales, SA, PM, Technical Lead) and agree on the gross margin with the management team.
• Prepare and ensure that commercial and technical submissions to tenders fully comply with all necessary customer requirement fulfillment across the proposal.
• Manage Etimad Submission, SAP Ariba, and client portals submission.
• Provide feedback and insights about the competition in terms of Local Content & Legal Documents status.
• Report on bid management plans and give monthly status reports to management.
• Develop competition analysis and win-loss analysis in cooperation with Sales Operations Management.

Skills

• Customer service oriented.
• Excellent sales and marketing skills.
• Excellent communication, interpersonal, and negotiation skills.
• Excellent problem-solving skills.
• Excellent command of English.