Assistant Event Coordinator

We're hiring an Event Coordinator in the hospitality and event industry who plans and coordinates events. They select venues, adhere to the given budget, arrange onsite vendors, and ensure client satisfaction for the scheduled event.

Key Responsibilities

1. Plan and execute a wide range of events including conferences, seminars, corporate parties, and networking events.
2. Collaborate with internal teams, clients, and vendors to ensure the successful execution of events.
3. Manage event budgets, negotiate contracts, and handle invoicing and payments.
4. Research and recommend event venues, caterers, entertainment options, and other suppliers.
5. Coordinate logistics such as event setup, equipment rental, signage, and transportation.
6. Create and distribute event invitations, track RSVPs, and manage attendee lists.
7. Oversee onsite event management ensuring everything runs smoothly and according to plan.
8. Collaborate with marketing and communication teams to promote events and create engaging content.
9. Conduct post-event evaluations to measure success and recommend improvements for future events.
10. Stay up to date with industry trends and best practices in event planning and management.

Qualifications and Skills

1. Bachelor's degree in Event Management, Marketing, or a related field.
2. Proven experience in event planning and coordination.
3. Excellent organizational and time management skills.
4. Strong interpersonal and communication skills.
5. Ability to work well under pressure and meet tight deadlines.
6. Attention to detail and a high level of accuracy.
7. Proficient in event management software and tools.
8. Knowledge of budgeting and financial management.
9. Creative thinking and problem-solving skills.
10. Ability to work independently as well as collaborate with cross-functional teams.