Assistant Administration Officer (Commercial Leasing)

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Assistant Administration Officer (Commercial Leasing)

Apply now Job no: 495251
Work type: Permanent
Location: Eastern
Categories: Customer Services, Leasing & Marketing

The Job

• Provide all-around administrative support to CLT in leasing and marketing of shops in various properties.
• Handle the monthly shop advertisement and opening of shop applications for further processing by CLT and EMOs.
• Coordinate with EMOs and DMD surveyors for preparation of rental assessment of shops, offices and elderly flats.
• Handle leasing enquiries for shops and elderly flats of HM from potential tenants and prepare leasing fact sheets for marketing of shops.
• Draft simple correspondences and keep proper records of bank guarantee.
• Generate shop portfolio reports from system for checking/matching records and compilation of turnover rent reports for monitoring payment of additional rents by shop tenants.
• Prepare and closely monitor the aging report and issue reminders to the residential flat tenants of HM on a monthly basis.
• Assist in preparation of budget for CLT, control the budget throughout the year and handle any other assigned works.

The Person

• 5 passes in DSE including English and Chinese, or equivalent.
• At least 4 years’ clerical or customer services experience with at least 1 year in customer services industries.
• Some knowledge on the operation and commonly used terms of estate management related industry.
• PC skills e.g. PowerPoint, Excel & MS Word and Chinese Word Processing etc.
• Good typing skills.
• Good communication, co-ordination and interpersonal skills.
• Mature, service oriented, good telephone manner and a team player.
• Attentive to details, systematic and willing to follow through tasks independently.
• With confidence and able to communicate/handle enquiries from different customers.