Administrative Support Assistant

Eram Talent, a reputable talent acquisition firm specializing in recruiting high-potential professionals from various industries, is currently seeking an Administrative Support Assistant to join their team. As an Administrative Support Assistant at Eram Talent, you will play a vital role in providing administrative support to ensure the smooth daily operations of the organization. This is a great opportunity to work in a dynamic and collaborative environment, interacting with professionals from different backgrounds.

In this role, you will be responsible for a variety of administrative tasks, including managing calendars, organizing files, preparing documents, coordinating meetings, and providing general office support. Your strong attention to detail, excellent organizational skills, and proficiency in office software will contribute to the effectiveness and efficiency of the team.

As an Administrative Support Assistant at Eram Talent, you will have the opportunity to grow and develop within the organization while gaining valuable experience in the talent acquisition industry. Your ability to handle confidential information with integrity and maintain a high level of professionalism will be highly regarded.

Responsibilities

1. Maintains daily calendar of Dept/Div. Head
2. Attends to the phone calls
3. Receives visitors and refers other matters to appropriate personnel
4. Sets meeting schedule and books a meeting room
5. Processes gate pass requests through VMS
6. Creates Miscellaneous Payments through MPS
7. Organizes catering for meetings
8. Requests corporate services through CRM system
9. Requests taxi services through DILIP system
10. Collects weekly and quarterly highlight reports
11. Handles office store of stationery and other supplies
12. Creates B2B shopping cart, searches for items in the B2B catalog
13. Follows up on any order in B2B that requires delivery as soon as possible
14. Fills the online time sheet and e-leave application
15. Verifies time data and leave requests
16. Creates yearly time sheet with all possible leave options
17. Initiates the business travel request for an employee
18. Requests for the travel services required
19. Creates Expense Report for an employee

1. Associate Diploma or Higher Level is preferred. High School level or equivalent acceptable to Saudi Aramco
2. Minimum 3-5 years relevant experience working as a Secretary, Reception Assistant, or help desk, preferably with expeditor skills
3. Able to operate a computer with Microsoft Basic and able to operate basic office equipment
4. Ability to listen to phone calls carefully and transmit messages effectively
5. Good understanding of English and speaking ability to enable effective written or verbal interpretation of messages clearly