Administrative Specialist - KSA

1. Manage and route phone calls appropriately and coordinate with the different departments.
2. Process and report on office expenses, handling project expenses and reporting them to finance.
3. Maintain physical and digital employee records, ensuring they are professional and organized.
4. Schedule in-house and external meetings.
5. Distribute incoming mail and handle the department's needs.
6. Manage and order office supplies and maintain control over them.
7. Make travel arrangements and coordinate with outsourced suppliers.
8. Organize company documents into updated filing systems, demonstrating strong follow-up skills.
9. Address employees’ and clients’ queries via email, phone, or in person.
10. Prepare presentations, spreadsheets, and reports.
11. Update office policies as needed.

Qualifications

1. Proven work experience as an Administrative Coordinator, Administrator, or in a similar role.
2. Hands-on experience with MS Office Suite (particularly MS Word and MS Excel).
3. Familiarity with office equipment, like printers and other devices.
4. Solid time-management abilities with the capability to prioritize tasks.
5. Excellent verbal and written communication skills.
6. High school certificate; additional qualification in Office Administration is a plus.