Administrative Assistant (Saudization): Dammam 2nd Industrial City

JOB DESCRIPTION

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary:

The Administrative Assistant will support management and perform administrative work, document control, and all tasks related to reception.

This role will organize all travel requirements for visitors and employees and support in office administrative tasks related to employee wellness and the office environment.

Primary Responsibilities:

1. Provide general support to visitors and act as the point of contact for the site.
2. Assist with scanning and maintaining daily work orders or other documents as required.
3. Create facility shared purchase orders.
4. Maintain and order facility/office supplies.
5. Create and post information on communication and notice boards.
6. Prepare regular scheduled reports for departments and facility.
7. Manage timekeeping (Kronos) entries.
8. Arrange travel arrangements (air tickets and hotel bookings).
9. Submit and reconcile expense reports.
10. Coordinate with the accounts department regarding expense approvals.
11. Assist managers in day-to-day administrative tasks.
12. Organize and schedule appointments and interviews.
13. Write and distribute email correspondence related to general communication.
14. Provide guidance to janitors on daily tasks.
15. Send/receive all documents and non-document packages via courier.
16. Perform other work-related tasks as assigned.
17. Comply with all NOV HSE policies and procedures.

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

1. Bachelor's degree or equivalent with prior experience in administrative support/receptionist.
2. 2-3 years of experience.
3. Proficiency in Microsoft Office Suite.
4. Strong written and verbal communication skills.
5. Fast learner and eager to take on new challenges.