Administrative Assistant (Saudization): 2nd Industrial city

Job Summary

Supports management and perform administrative work, document control and all tasks related to reception.

Primary Responsibilities

1. Provide general support to visitors and act as the point of contact.
2. Assist with scanning and maintaining daily work orders or other documents as required.
3. Create facility shared purchase orders.
4. Maintain and order facility/ office supplies.
5. Create and post information on communication and notice boards.
6. Prepare regular scheduled reports for departments and facility.
7. Assist with timekeeping (Kronos) entries if required.
8. Assist in travel arrangements (air tickets and hotels booking).
9. Submit and reconcile expense reports.
10. Coordinate with accounts department regarding expense approvals.
11. Assist managers in day-to-day administrative tasks.
12. Organize and schedule appointments and interviews.
13. Write and distribute email correspondence related to general communication.
14. Provide guidance to janitors on daily tasks.
15. Send/ receive all documents and non-documents packages via courier.
16. Perform other work-related tasks as assigned.
17. Comply with all NOV HSE policies and procedures.

Education, Experience, Qualifications And Competencies

1. Diploma or bachelor’s degree with prior experience in administrative support/ receptionist.
2. Minimum 1 year experiences.
3. Microsoft Office Suite.
4. Strong written and verbal communication skills.
5. Fast learner and eager to take on new challenges.