We are a growing company in need of a highly organized and detail-oriented individual to join our team as an Administrative Assistant/ Office Manager. Our company is dedicated to providing exceptional services to our clients and we are looking for someone who is passionate about contributing to our success.
Job Summary
As the Administrative Assistant/ Office Manager, you will be responsible for providing administrative support to our team and managing daily office operations. You will play a crucial role in maintaining the efficiency of our office and ensuring that all tasks and projects are completed accurately and in a timely manner.
Key Responsibilities
Greet and assist visitors in a professional and friendly manner
Answer and direct phone calls to appropriate departments or individuals
Manage and maintain executive calendars and schedule appointments
Coordinate and schedule meetings, conferences, and travel arrangements
Prepare and distribute correspondence, memos, and reports
Maintain and update company records and databases
Assist with the preparation and submission of expense reports
Order and maintain office supplies and inventory
Manage incoming and outgoing mail and packages
Monitor and maintain office equipment and troubleshoot any issues
Assist with HR-related tasks such as onboarding and employee records
Coordinate and organize company events and meetings
Other duties and projects as assigned by management
Qualifications
High school diploma or equivalent, college degree preferred
Minimum of 2 years of experience in an administrative role
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite and other relevant software
Strong organizational and time-management skills
Ability to prioritize tasks and handle multiple projects simultaneously
Detail-oriented with a high level of accuracy
Proactive and able to work independently
Professional and friendly demeanor
Knowledge of basic HR procedures and practices is a plus