Administrative Assistant II

About Wittify

At Wittify.ai, we are on a mission to build the most advanced Arabic conversational AI, powering businesses with human-like, multilingual AI interactions. We believe that voice and text AI should understand and truly engage in any dialect at any time.

Our goal is to transform customer engagement, call centers, and enterprise automation through AI-driven innovation.

To support our growth, we're hiring a highly organized Administrative Assistant who thrives in fast-paced environments, loves staying on top of details, and enjoys enabling high-performance teams.

Role Overview

As our Administrative Assistant, you'll work closely with team leads and the founding team to support core business functions. You'll manage scheduling, documentation, internal communication, and hiring logistics, ensuring that nothing slips through the cracks as we scale.

This is a critical support role for someone who wants to be part of an AI company that's moving fast and solving real-world problems with voice technology.

Key Responsibilities

1. Operational Support:
   Handle core administrative tasks: email follow-ups, scheduling, document organization, and data entry.
   Manage inbound and outbound calls, assist with general inquiries, and ensure timely communication.
   Coordinate across departments to ensure team alignment and day-to-day needs are met.
2. Project Coordination:
   Track internal projects and initiatives, ensuring timelines, tasks, and deliverables stay on track.
   Assist team leads in managing sprints, team check-ins, and cross-functional dependencies.
   Prepare and maintain status reports, meeting notes, and action trackers.
   Support internal meetings, training sessions, and team logistics.
   Follow up with team members to keep priorities aligned and communication flowing.
3. Documentation & Internal Processes:
   Organize and maintain digital files, shared folders, internal docs, and knowledge bases.
   Assist in preparing reports, presentations, meeting summaries, and recurring internal communications.

Required Qualifications

• 2+ years in an administrative, operations, or coordinator role (experience in a startup or tech environment is a plus).
• Demonstrated ability to manage multiple priorities in a fast-paced setting.

You're a Great Fit If You:

• Are extremely organized and love making sense of moving parts.
• Are proactive, dependable, and take full ownership of your tasks.
• Communicate clearly and confidently in English (written and spoken).
• Excel at prioritizing, staying focused, and getting things done.
• Are comfortable using tools like Slack, Notion, Trello, Google Workspace, and other collaboration platforms.
• Have experience working with remote-first teams or in fast-moving environments.

Bonus Points For:

• Experience managing internal or cross-functional projects.
• Familiarity with tools like Airtable, ClickUp, Figma, or Loom.
• Background working with product, engineering, or AI teams.

What We Offer:

• Impactful Role: Help build the operational backbone of a high-growth AI company.
• Room to Grow: Take on more responsibility and evolve your role as the company scales.
• Smart, Driven Team: Collaborate with a talented team of AI experts, product builders, and startup veterans.
• Innovative Space: Be part of a company shaping the future of Arabic voice AI.

Wittify.ai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply now and be a key player in shaping the future of customer engagement.

Offline Video

Kindly provide a link to a 2-minute video introducing yourself and sharing why you're interested in the role. The video will be kept confidential and used only for internal evaluation (the video is necessary to the application).

https://forms.gle/n8pV4qrtk7D81Juu9

Together, let's wit-tify the future.