Administrative Assistant II

• Diploma in Administration with 4 years of experience

OR

• Bachelor's degree in business administration or any related field with 2 years of related experience

Responsibilities:

• Follows all relevant Administration instructions so that work is carried out in a controlled and consistent manner.
• Follows the day-to-day operations related to own jobs in the Administration to ensure continuity of work.
• Prepares and produces technically more complex documents in response to certain requests.
• Monitors office stationery usage and initiates replenishment action to maintain supply levels.
• Establishes and maintains records and filing systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the managers can function effectively and efficiently.
• Receives and screens telephone calls, letters, and/or visitors, answers routine questions and furnishes information as necessary to ensure availability of data and efficiency of service.
• Prepares routine letters, reports, memoranda for function head's signature, gathers and summarizes data to ensure availability of data.