Administrative Assistant

Responsibilities

1. Provide general administrative support to the office, including answering phones, handling incoming and outgoing mail, and maintaining office supplies.
2. Assist in scheduling appointments, meetings, and travel arrangements for team members.
3. Prepare and format documents, reports, and presentations using Microsoft Office and other relevant software.
4. Help organize company events, meetings, and team-building activities.
5. Maintain and organize physical and electronic files and records.
6. Handle incoming emails and correspondence and ensure timely responses or forwarding to the appropriate team members.
7. Maintain government processes such as CR, GOSI, and Zakat and ensure all documents are updated and uploaded within the government portals such as GOSI, GAZT, QIWA, Mudad, and Muqeem.
8. Responsible for processing MISA License renewals, AOAs, CRs, National Addresses.
9. Assist the sales team with order processing, including order entry, invoicing, and tracking shipments.
10. Prepare sales quotes and proposals in collaboration with the operations team.
11. Maintain and update customer databases to ensure accurate and up-to-date information.
12. Respond to customer inquiries and provide information on products/services.
13. Register the company within the various Saudi end-user companies and contracting companies.
14. Coordinate sales meetings, conference calls, and appointments.

Skills

• Bachelor's degree in business administration, management, or any other related field.
• Several years of experience as an Administrative Officer or any other related field.
• Strong organizational and time management skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.