Administrative Assistant

About The Job

The Admin Assistant will support fee-earning staff and management in a secretarial capacity and take on basic accounting and finance tasks such as processing invoices. This role will be pivotal in developing and delivering an efficient administrative support service.

Key Responsibilities:

• Providing a full administrative support service to the Saudi country office
• Providing project support to management teams (responding to queries, formatting reports, drafting memos, etc.)
• Preparing presentations, agendas, and meeting packs
• Booking conference rooms and arranging catering
• Booking approved business travel arrangements (flights, hotels) as per MME travel policy
• Preparing travel authorisation and other e-forms for approval
• Coordinating documentation for security and safety requirements for staff
• Booking transportation for business journeys
• Procurement of approved goods and services via LPOs
• Checking and verifying supplier invoices, obtaining approval as per company policy
• Ensuring staff timesheets are completed on time
• Obtaining approval for leave bookings in advance
• Conducting office orientation tours with new staff and visitors
• Performing administrative duties such as filing, scanning, photocopying
• Management of incoming/outgoing mail
• Preparing and submitting expense claims for staff
• Maintaining office safety and reporting incidents as per company policy

Candidate Specification:

• Educated to Diploma level; Degree level education is advantageous
• Highly organised with strong planning and time management skills
• Excellent level of accuracy with attention to detail
• Ability to multi-task and work under pressure
• Resourceful and proactive in dealing with issues
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook at Intermediate – Advanced Level
• Enthusiastic and conscientious working nature
• Positive, flexible, and helpful disposition
• Prior experience in a global organisation

Location: Riyadh, SA
Contract Type: Contract
Work Pattern: Full Time
Discipline: Administration
Job Ref: 7348
Recruiter Contact: Salem Alnahdi