Administrative Assistant

Job Summary:

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.

Key Responsibilities:

• Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
• Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
• Organize and maintain office files, records, and documentation in accordance with Institute standards.
• Assist in preparing reports, presentations, and other documents as required.
• Support administrative tasks related to recruitment, onboarding, and employee documentation.
• Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
• Assist in planning and organizing Institute events, meetings, and training sessions.
• Act as the first point of contact for visitors and inquiries, providing excellent customer service.
• Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
• Collaborate with other departments to ensure the seamless execution of administrative activities.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, or a related field.
• Minimum of 3-5 years of experience in an administrative or clerical role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Fluency in English; knowledge of Arabic is an advantage.