Administration Officer

Company: MS Pharma

Industry: Pharmaceuticals

Job Location: Riyadh, Saudi Arabia

Career Level: Junior (With some experience in the field)

Date Posted: 24-09-2024

Ref. Number: 162876

Citizenships: Saudi Arabia

Residence Country: Saudi Arabia

Years of Experience: 0 - 2

Provide support and proper implementation of the various human resource functions, which include employee relations and government relations. Facilitate the efficient operation of the department/office by performing a variety of administrative tasks, maintaining office supplies, handling calls and requests, and preparing and filing documents.

Duties and Responsibilities:

• Finalize the employment contract authentication on Qiwa platform and update them when contract renewing, promotion, demotion, etc.
• Finalize the work visa process which includes visiting the necessary institutions and follow-ups.
• Maintain people’s iqamas up to date through the monthly renewal process which includes renewing and following up on payments and renewing work permits.
• Finalize sponsorship transfer requests and the necessary follow-up with the concerned department.
• Ensure all separated people’s contracts and registrations are cancelled/ended on all government platforms.
• Finalize the needed legalizations for embassy documents.
• Finalize exit re-entry and final exit re-entry as requested/necessary.
• Maintain up-to-date people’s information on all government platforms when needed.
• Upload the WPS files on a monthly basis and make sure all fines are justified and accepted.
• Add, complete, and delete people’s information in GOSI platform.
• Review and process the GOSI invoices on a monthly basis.
• Request, source, interview, and select Tamheer trainees and follow up their attendance and monthly evaluation.
• Finalize the authorizations necessary for work processes (such as recruitment agents, car, ministries, etc.).
• Support in the needed communications with the company driver during guests’ visits.
• Provide employment letters upon requests for SCGHS, banks, embassies, etc.
• Update people’s records in HR system and government platforms after the yearly increase.
• Handle the overall office administration management and coordinate various office services, maintenance, and invoices.
• Check for proper maintenance of all office supplies and facilities, order office stationery, groceries, and other services as required.
• Provide the necessary support and direction to visitors and new joiners.
• Archive files and documents related to the department in an organized and retrievable manner, and update in accordance with Company policies.
• Make the necessary out of office work which includes but not limited to MOFA, HRDF, Qiwa, etc.
• Handle the company governmental tasks (CR and licenses issuance, renewals and modifications, sending/receiving contracts to governmental institutions, etc.).

Job Requirements:

• B.A. in Human Resources Management or Business Administration or any related field.
• 0-2 years of experience.
• Proficiency in both written and spoken English language.
• Proficiency in using MS Office applications, particularly Excel and Word.
• Knowledge in Applicable Labor Laws and in governmental platforms.