Administration Manager - SAUDI

JASARA PMC is looking for an accomplished Administration Manager. The Administrative Manager will be charged with overseeing all coordination of the Accommodation and Facilities administrative processes, system management, reports generation and general workflows with duties including supervising staff, facilitating communication throughout the directorate, and developing procedures to make the Directorate and divisions workplace more efficient.

Responsibilities

• The Administrative Manager will coordinate across the Directorate's current operational Lines of Effort, working with Division Directors, Heads of, and Senior members in each of the Directorate's departments. Administrative Manager duties will include:
• Scheduling and deconflicting key engagements across the Directorate's Divisions to help provide guidance and daily planning of the organization's activities.
• Identifying opportunities to improve the daily business processes, policies, procedures, and objectives.
• Ensuring the Directorate is operating efficiently and effectively.
• Preparing and reviewing operational reports.
• Leading and/or participating in meetings.
• Assisting Facilities Department Directors/Heads of and Senior managers in compiling ongoing and planned information and reports.
• Assisting Directors and Managers in compiling Scopes of Work, information, and reports.
• Maintaining all policies and procedures manuals.
• Delegating tasks to administrative assistants.
• Overseeing the creation of personnel folders for new hires.
• Assisting across the Directorate to monitor and project staffing needs.
• Managing and maintaining all department databases.
• Performing clerical accounting and general office duties as needed.
• Developing strong relationships with cross-functional teams and departments.
• Supervising the day-to-day operations of the administrative department and staff members.
• Assisting Senior Management in hiring, training, and evaluating administrative staff and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
  
  

• Bachelor's degree in Business Administration, Management, or a related field.
• 7+ years of experience in administration management, preferably within the construction or engineering sectors.
• Proficiency with computers, especially MS Office.
• Proven track record of effectively managing administrative operations.
• Ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities and schedules.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to lead teams and develop talent.
• Proficiency in Microsoft Office applications and office management software.
• Knowledge of local labor laws and regulations related to administration.
• Fluency in English.