Administration - Executive Secretary

Administration - Executive Secretary

Job Description

Job Summary:
As an Administration - Executive Secretary, you will be responsible for providing high-level administrative support to the executives within the organization. You will handle a variety of tasks to ensure the smooth running of the executive's day-to-day operations.

Job Responsibilities:

1. Manage and maintain executives' schedules and appointments
2. Prepare and organize meetings, including taking minutes and coordinating logistics
3. Handle and prioritize incoming emails, correspondence, and phone calls
4. Conduct research and prepare reports, presentations, and other documents as needed
5. Coordinate travel arrangements and itineraries
6. Assist with personal tasks as required by the executives
7. Maintain confidentiality and handle sensitive information with discretion

Candidate Requirements:

1. Proven experience as an executive secretary or similar administrative role
2. Excellent organizational and time management skills
3. Strong written and verbal communication skills
4. Proficiency in MS Office and other relevant software
5. Ability to multitask and prioritize tasks effectively
6. High level of confidentiality and professionalism

Skills:

1. Excellent communication and interpersonal skills
2. Proficient in Microsoft Office Suite
3. Strong organizational and multitasking abilities
4. Attention to detail and accuracy
5. Time management skills
6. Confidentiality and professionalism
7. Ability to prioritize tasks and meet deadlines
8. Knowledge of office management systems and procedures
9. Experience in handling administrative responsibilities
10. Problem-solving skills and proactive attitude

Job Location: Medina, Saudi Arabia