Admin Assistant - Saudi National

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking an organized and efficient Admin Assistant to join our team in Riyadh, Saudi Arabia. As a key member of our administrative staff, you will provide crucial support to ensure smooth operations and effective management of daily tasks.

1. Manage and maintain executive calendars, scheduling meetings and appointments
2. Handle contract administration, including drafting, reviewing, and filing contracts
3. Create and maintain spreadsheets using Microsoft Excel for data tracking and analysis
4. Coordinate travel arrangements and prepare itineraries for executives
5. Organize and maintain filing systems, both digital and physical
6. Prepare and distribute meeting agendas, minutes, and other relevant documents
7. Assist with general office duties, managing correspondence

Qualifications

1. Saudi National (mandatory requirement)
2. Proven experience as an Administrative Assistant or in a similar role
3. Strong proficiency in Microsoft Excel and other Microsoft Office applications
4. Excellent contract management skills
5. Demonstrated ability in diary management and scheduling
6. Outstanding organizational and time management skills
7. Excellent written and verbal communication skills in both Arabic and English
8. Ability to multitask and prioritize workload effectively
9. Strong attention to detail and accuracy
10. Professional demeanor and a customer-service oriented attitude
11. Ability to maintain confidentiality and handle sensitive information discreetly