Admin Assistant

We are looking for an Admin Assistant to join our company with the following qualifications and skills:

Main Responsibilities:

• Provide High-Level Administrative Support: Assist executives with daily tasks, including managing schedules, coordinating meetings, and preparing documents.
• Calendar Management: Organize and schedule appointments, prioritize and manage calendar to avoid conflicts, and ensure executives are prepared for meetings.
• Communication Management: Handle incoming and outgoing communications, screen calls, draft and review emails, and prioritize messages.
• Meeting Coordination: Plan, organize, and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Book flights, hotels, and transportation, manage travel itineraries, and ensure all details are communicated effectively.
• Document Preparation: Prepare, edit, and proofread reports, presentations, and other documents for internal and external distribution.
• Confidentiality: Handle sensitive information discreetly and ensure data privacy compliance.
• Expense Reporting: Prepare and submit expense reports, track budget, and assist in expense management.
• Research and Reporting: Conduct research on various topics, compile data, and create summaries or reports as needed.
• Project Support: Assist with project management, help track deadlines, and coordinate with different departments for project-related tasks.
• Event Planning: Organize and manage corporate events, board meetings, and other special occasions.
• File and Document Management: Maintain an organized system for electronic and paper files, ensure files are accessible, and assist with documentation retention.
• Liaison Role: Act as a liaison between executives and internal or external stakeholders, ensuring effective communication.
• Office Supply Management: Order supplies as needed, manage office resources, and coordinate with suppliers.

Requirements and skills:

• Minimum of 2 years of experience as an administrative assistant, executive assistant, or in a similar role supporting senior-level management.
• Bachelor's degree or diploma in business administration or related field.
• Familiarity with software like Microsoft Teams and ORACLE.
• High level of interpersonal skills, with the ability to interact with individuals at all organizational levels and maintain confidentiality.
• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
• Excellent oral and written communication skills (Arabic & English), with attention to detail in grammar and presentation.
• Excellent organizational skills.
• Exceptional time management skills.
• Ability to adapt quickly and appropriately.
• Ability to multi-task.
• Flexibility: Willingness to work overtime or on weekends if needed to accommodate executives' schedules.
• Problem-Solving Skills and the ability to anticipate the needs of executives and solve issues proactively.