Admin Assistant

Responsibilities:

1. Provide administrative support to the GM or the relevant functional manager and their subordinates in general.
2. Provide secretarial and administrative support to the department function for the typing, preparation, and compilation of reports and proposals.
3. Develop and maintain the filing system for the company.
4. Prepare the stationary request and ensure regular availability of stationary.
5. Follow up on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicate to the Finance Function for approval.
6. Maintain and update a telephone list of the technical staff’s numbers and allocate them whenever needed.
7. Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
8. Undertake the assigned call handling duties (as described in the Call Handler’s job description).
9. Handle travel logistics for team members.
10. Submit required reports regularly and per request.
11. Respond to client inquiries, referring them to the appropriate concerned person.
12. Provide immediate feedback for the assigned task results.

Skills:

1. Excellent organizational skills.
2. Very good communication, interpersonal, and negotiation skills.
3. Good relationship building and excellent team player.
4. Good analytical skills.
5. Excellent command of English.