ADMIN ASSISTANT

Company Description
Jobs for Humanity is collaborating with Atkins to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.
Company Name: Atkins

Job Description

JOB OVERVIEW
Providing support services to the department, building cross-functional relationships between departments, clients, and subcontractors.
Be able to attend and summarize important meetings and share the updates within the team and management.

RESPONSIBILITIES AND DUTIES

• Provide complete admin support to the management and relevant departments.
• Manage a complex calendar of events based on the management and team priorities.
• Schedule meetings and appointments with clients, contractors, and internally within the departments.
• Take comprehensive minutes of meetings and circulate to attendees as appropriate.
• Develop and prepare documents including presentations and reports as requested.
• Organize planned leaves in the master calendar and prepare reports for Senior Management.
• Book meeting rooms.
• Organize local travel arrangements.
• Liaise with other administrative assistants.
• Ensure an organized filing system of paper and electronic documents.
• Liaise with the executive assistant to handle requests and queries from senior managers.
• Perform appropriate duties and tasks assigned by the manager.

QUALIFICATIONS

• Bachelor’s degree in English language or Business Administration.
• Diploma in Executive Secretary + 2 years’ experience.

PERSON SPECIFICATION

KNOWLEDGE & EXPERIENCE

• Excellent Microsoft Office skills (Word, Excel, PowerPoint).
• Must have experience in an admin role.
• Experience of working in a multicultural environment.

SKILLS & APTITUDES

• Team working.
• Diplomatic and comfortable interacting with high-level individuals.
• High level of discretion and understanding of confidentiality.
• Client management skills.
• Polished, professional demeanor, outstanding communication skills.
• Detail-oriented, with a demonstrated ability to respond effectively and efficiently.

ADDITIONAL PROJECT REQUIREMENTS

• The project language is English. The candidate must have excellent verbal and written language skills.
• Certain roles require the candidate to be physically capable of carrying out site visits within a railway environment, through the construction, testing, commissioning, and operational phases of the project.

PERSONAL QUALITIES

• Excellent attention to detail.
• Strong communication skills (Internal & External).
• Ability to work well under pressure.
• Organizational skills.
• Positive “Can do” attitude.