Admin And HR Officer

Need as fast as it should HR & Admin Officer for Retail Company with around 40 employees, who should handle the HR department by himself with full experience of Governmental sites and work and experience of HR and Administration work, with Salary between 7000 to 9000.

Overview / Job Brief

The HR & Admin Officer is responsible for the successful operations of the company in regards to maintaining all company records, staffing, and handling human resources, legal documents, and contracts, to ensure smooth operations of the company.

The HR & Admin Officer is a result-driven individual who has excellent communication skills, confidentiality abilities, and problem-solving abilities to ensure that the company has the human resources it needs and functions well to effectively support the company’s development and increase sales.

Key Relationships

1. Executive Manager
2. Operation & Sales
3. Head office accountant
4. Warehouse manager
5. Purchasing Department

Responsibilities that are part of the role

1. Maintain all company records.
2. Develop human resources strategies to raise staffing quality and experience; and reduce expenses.
3. Implement and revise the company’s compensation program.
4. Create and revise all job descriptions.
5. Develop, analyze, and update the company’s salary budgets.
6. Develop, revise, and recommend company policies and procedures, specifically personnel-related policies and employee handbook.
7. Meet KPI targets and Saudization target for staffing goals within budget.
8. Ensure the company’s compliance with all government bodies.
9. Implement and manage the company’s internal policies and procedures.
10. Prepare and submit yearly HR and Admin Budgets and ensure targets are met on a monthly basis.
11. Maintain outstanding Human Resources conditions, ensuring that all employees feel comfortable and welcome in the HR office.
12. Stay up to date on government and policy changes that affect the company.
13. Maintain accurate records of employees, all third-party business contracts, and legal documents.
14. Maintain accurate and organized records of all administrative documentation including warning letters, memos, time sheets, schedules, evaluations, etc.
15. Conduct employee evaluations and appraisals to assess needs and build career paths.
16. Deal with all issues that arise from staff or customers (complaints, grievances, etc.).
17. Be a shining example of good behavior and high performance on behalf of the company.

Core Tasks

1. Update all records and internal databases.
2. Prepare all employee contracts and maintain files up to date.
3. Prepare all 3rd party contracts (rental, supplier, legal, etc.).
4. Understand and implement all company policies.
5. Create regular reports.
6. Plan and prepare work schedules, vacations, leaves and keep records of employees' work schedules and attendance.
7. Prepare payroll, and ensure accuracy including absences, warnings, sick leaves, etc.
8. Arrange travel and accommodation for all employees of the company.
9. Create, issue, and maintain records of all employees.
10. Deal with all employee issues and successfully resolve problems.
11. Guide and direct staff to better their work and personal life to ensure a happy team.
12. Maintain up-to-date and accurate records of the Labor office, GOSI, medical insurance, municipality, fire fighting, general insurance and security, policies and documents for the company and all its employees.
13. Ensure that the company is always operating smoothly in accordance with government policies and procedures.
14. Deal with any issues that arise from government policies.
15. Interview and recruit all company staff.
16. Conduct new employee orientation.
17. Provide all employees with assistance and counseling.
18. Oversee exit interviews.
19. Maintain Saudization levels according to government policies.
20. Manage and keep accurate records of Admin petty cash.
21. Review and approve showroom, Head office, and warehouse petty cash distribution.
22. Recommend to management and implement approved policies, goals, objectives, and procedures.
23. Maintain current and accurate knowledge of all government policies and Labor law.
24. Keep in good order and accurate records of all work.
25. Deal with special customers and assist in creating quotations and providing customers with the necessary information required.
26. Assist with customer complaints and help direct showroom managers on handling this situation.
27. Assist with marketing plans and implementation.
28. Assign employees to specific duties.
29. Enforce and practice safety, health, and security rules.
30. Undertake other duties as directed.

Selection Criteria

1. Previous Human Resources experience.
2. Previous Administration experience.
3. Excellent communication skills.
4. Excellent written and spoken English and Arabic required.

KPIs

The review of this role would be performed by the appointed manager and would be based on the following Key Performance Indicators. KPIs will be monitored via surveys, based on peer feedback, meeting budgets, management observations, and staff evaluation forms:

1. Yearly Staffing Budget.
2. Saudization compliance.
3. Accuracy and organization of company records.
4. Maintaining a high level of legal compliance.
5. Acceptance and implementation of company management decisions.
6. Achieving targets.
7. Compliance with corporate policies, procedures and guidelines, in particular to company policies and government compliance.
8. Overall management of company employees.
9. Number of errors in company records.

Skills

• Government work.
• Administration work.
• HR work.
• Good in English.