Junior Accounts Payable Specialist

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Junior Accounts Payable Specialist, Lisboa

Location: Lisboa, Portugal

Job Category:

Other

Salary: -$0-0/monthly

EU work permit required:

Yes

Job Views:

5

Posted:

25.03.2025

Expiry Date:

09.05.2025

Job Description:

At HeiQ, we are on a mission to improve the lives of billions of people by “heiqing” materials. Since our inception as a spin-off from the Swiss Federal Institute of Technology Zurich (ETH) in 2005, we have created some of the most effective, durable, and high-performing technologies on the market today. Over 300 brands like Burberry, Zara, Burton, Patagonia, Speedo, Uvex, Itochu, or Serta Simmons sell products with our technologies inside. This makes everyday products more functional, more comfortable, and more sustainable – and has won us 18 awards that we are proud of.

HeiQ combines the flexibility and dynamism of a young and customer-oriented company with the professionalism of an international player. To grow our accounting capabilities, we are looking for a:

Junior Accounts Payable Specialist

We are looking for a candidate who brings relevant industry experience. We want to see highly diligent candidates with strong interpersonal skills and a pragmatic approach to drive things forward. The person will be based in the HeiQ Iberia office in Moreira da Maia, Portugal.

Responsibilities:

• Invoice Processing & Matching: Receive, review, process, and archive vendor invoices, ensuring they match purchase orders and goods receipts.
• Payment Processing: Assist in the preparation and execution of payment proposals, ensuring timely and accurate payments.
• Vendor Account Reconciliation: Reconcile vendor accounts, identify discrepancies, and ensure financial records are accurate.
• Accounts Maintenance: Maintain and clear vendor accounts, ensuring records are up to date.
• Aging & Invoice Monitoring: Analyze outstanding invoices in collaboration with operational teams to prevent delays.
• Approval Process Oversight: Track and follow up on invoice approvals to ensure timely settlements.
• Month-End Closing: Support month-end accounting tasks, including trade payables and prepaid invoice calculations within deadlines.
• Process Improvement: Contribute to optimizing accounts payable procedures to enhance efficiency.
• Compliance & Tax Support: Assist in ensuring compliance with tax regulations, including VAT for multiple jurisdictions where applicable.

Qualifications:

• A curious mind with a love for solving complex problems and processes.
• A high level of self-responsibility, initiative, and willingness to perform highly.
• Hands-on.
• Strong team spirit and communication skills.
• Adaptability and flexibility to changing priorities and deadlines.
• Proficiency in Excel and other MS Office applications.
• An excellent team player with the ability to interact with different departments.
• Fluent in English speaking & writing (mandatory).
• Flexibility and ability to work under pressure.

Minimum Requirements:

• Education: Degree in Accounting, Finance, or a related field.
• Experience: 1-3 years of experience in accounts payable or a similar finance role.
• Technical Skills:
  • Basic knowledge of bookkeeping and accounting principles.
  • Experience with accounting software and ERP systems.
  • Proficiency in Microsoft Excel (pivot tables, VLOOKUP, basic formulas).
• Language Skills: Fluent in English (mandatory); German is a plus.
• Analytical & Problem-Solving Abilities: Strong attention to detail, ability to investigate and resolve discrepancies.
• Organizational Skills: Ability to prioritize tasks, work efficiently under deadlines, and manage multiple responsibilities.
• Communication & Teamwork: Strong interpersonal skills to collaborate with internal and external stakeholders.
• Adaptability: Proactive, motivated, and flexible, with a continuous improvement mindset.

Benefits:

• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.
• Exposure to international finance operations.
• Competitive salary and benefits.

Does that sound like a great challenge to you? Then we look forward to receiving your complete application in English including motivation letter, CV, working references, certificates, and salary expectation. Only suitable candidates will be contacted. Applications of Non-EU/EFTA Citizens without valid work permit for the EU cannot be considered. We will be in touch as soon as possible.