Operations and Administration Manager

About us
We are a trailblazing female founded family office including an innovative philanthropic foundation and a number of impact focused investment vehicles.

About the opportunity
This is a truly unique and exciting opportunity to join a family office as the Operations and Administration Manager. This role will have a wide range of responsibilities, and you will have the opportunity to work closely with impactful organisations, and a team that has the best interests of others at the heart of what they do. You will be responsible for:

1. Providing executive support for the family office including coordinating meetings, arranging travel, governance support and minute taking
2. Being a super-user when it comes to our tech and systems (Fluxx and Xero)
3. Managing the finance functions and liaising with our external accountants (BDO)
4. Overseeing the successful running of our office from engaging with external suppliers, and maintaining supplies, to managing events

About you
This role is the heart of our office, and we are seeking an organised self-starter who thrives in a dynamic and fast-paced environment. You will ideally bring experience in a similar role, along with a customer-centric approach to all you do, and a genuine desire to have a positive impact on others through your work. You will also bring:

1. A natural ability with technology and systems
2. Experience in administration, operations, or office management
3. A proactive approach with the ability to identify potential problems and find solutions
4. Excellent attention to detail, confident with numbers and completing complex documentation
5. Experience with financial administration using Xero or a similar financial system
6. A commitment to te Tiriti
7. An ability to work across multiple workstreams, prioritising tasks to meet deadlines

You will also be highly trustworthy and have an ability to work with sensitive and confidential information.

What’s next?
If you would like to learn more or have any questions before applying, please contact Tracey Fletcher on tracey.fletcher@kin.co.nz. Or if you’re ready to go, please click on the “apply now” button with your CV and cover letter. Please note that queries will be responded to after 13 January.

Applications close on 1 February and interviews will be after Waitangi Day.

We are an organisation that celebrates diversity and welcome all applications. If we need to make specific accommodations in any part of the process, please reach out to Tracey Fletcher on the details above.