Warehouse Supervisor

Minimum Qualification: Degree in Logistic/Warehousing/Business Admin/Business Management or related field.

Years of Experience: Minimum 1 - 2 years experience in Warehouse Operation, Logistics, and equivalent.

Special Skill: Knowledge in SAP System.

Soft Skills: Time Management, Detail-Oriented, Problem Solving, Fast Learner, etc.

Knowledge:

• Good Knowledge of proper Inventory Management (FEFO/FIFO).
• Familiarity with standard concepts and best practices in Warehouse Management (5S practice/Safety Issue).
• Good Knowledge of Food Safety Management, Lean Management.
• Good knowledge of ISO System, GMP & HACCP System, SEDEX system, and HALAL System.
• Highly knowledgeable in using ERP Systems such as Auto-count and SAP.
• Communication Skills: need to speak with supervisors, coworkers, operators, suppliers, and customers regularly.
• Critical-Thinking Skills: need to devise plans of action and assess those plans regularly.
• Problem-Solving Skills: need to be ready when problems arise or anticipate problems before they happen.
• Computer Skills: Highly able to input, retrieve, and analyze data.
• Proficient in Microsoft Office.

Skills:

• Leadership Skills: need to resolve conflicts and keep employees motivated and on-task.
• Organizational Skills: Multiple orders, people, and many moving pieces will keep Warehouse Executive on their toes.

Abilities:

• Proficient in Microsoft Office (Microsoft Word, Excel, PowerPoint, and Outlook).
• Proficient knowledge of warehouse procedure and policy.
• Ability to work with all levels of company staff.
• Able to work independently and carry out assignments to completion within parameters of instructions given.
• Able to learn new things and adapt quickly to new environments or SOP.
• Highly effective supervisory skills and techniques.
• Proven ability to direct and coordinate operations.
• Ability to be punctual and disciplined.
• Willing to do overtime or work on weekends and public holidays when necessary.

Responsibilities:

1. Assign tasks to workers to be completed:

• Oversee and coordinate daily warehousing activities.
• Work order for incoming team (rework activities).
• Assign workers to do cycle counts for items in the warehouse randomly.
• Organize and maintain inventory and storage area.

• Cycle Count report Monthly.
• Incoming/Inventory Report.
• Delivery arrangement Status Report.
• Lorry monitoring log report.
• Cleanliness Report.
• Work order report.

• Do cycle counts every month to check accuracy of stock in warehouse.
• Check location and transfer location for items.
• Alert Leader on slow-movement and/or aged goods.

• (i) INCOMING: Recheck the physical incoming check sheet and report any issues during receiving to procurement department for continuous improvement.
• (ii) DELIVERY: Monitor delivery arrangements for all DO’s issued by supply chain management team.

• Discuss issues thoroughly with superior.
• Deal with suppliers on technical issues – reach truck, air conditioner.
• Manage housekeeping to ensure cleanliness at all times.
• Check all service and maintenance schedules.

• Open PO (Purchase Order) for packaging material or purchase any related to warehouse operation.
• Email the PO to supplier to proceed with the order.
• Manage packing materials efficiently to reduce wastage and costs.

• At least 3 quotations for each item for comparison on costing and performance.
• Discuss quotations with Superior for final purchasing decision.

• To fulfill ISO and GMP requirements under Warehouse Operation Department.

• Investigate customer complaints (Root cause and preventive action).
• Reply to CAR as per process time given.
• Follow up on results of preventive action taken.

• Office Management.
• Ensure stationery stock available at all times.
• Manage pantry stock and arrange it accordingly.
• Ensure First Aid stock available at all times.
• Manage housekeeping to ensure cleanliness at all times (office, toilet, documentation).

Benefits:

• Transportation Allowance, Cost of Living Allowance, Dental & Optical, Sports Allowance, and Parking Allowance.
• Opportunities for professional growth and development - Training.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.