Warehouse Documentation Officer

Job Title: Warehouse Documentation Officer

About East Found Malaysia Sdn Bhd

Founded in 1999, East Found Group has evolved into a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our diverse range of products includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures. These products are vital to industries such as supermarkets, logistics, agriculture, and more. With 90% of our output exported globally to regions like North America, Europe, and Japan, we are committed to quality, sustainability, and reducing our carbon footprint while adhering to international standards like ISO9001 and EU ROHS.

Position Overview

The Warehouse Documentation Officer is responsible for the daily operations of the warehouse, including receiving, storing, and distributing goods and supplies, maintaining inventory records, and ensuring warehouse safety and organization. The ideal candidate has a keen attention to detail, experience with inventory management, and the ability to work well in a team.

Key Responsibilities

1. Inventory Management:
   • Receive, inspect, and document all incoming and outgoing goods and supplies accurately.
   • Organize and maintain inventory in designated storage areas, ensuring items are correctly labeled and easily accessible.
   • Conduct regular stock counts and report discrepancies to the Warehouse Supervisor/Manager.
   • Intellectual Property asset management, particularly with technical documentation/drawings.
2. Warehouse Operations:
   • Prepare goods for shipment, including packing, labeling, and loading items for dispatch.
   • Monitor stock levels and coordinate with procurement or inventory teams to ensure adequate stock levels are maintained.
   • Operate warehouse equipment such as forklifts or pallet jacks safely and efficiently, if licensed.
3. Record-Keeping and Documentation:
   • Maintain accurate records of all inventory transactions, including receiving, transfers, and stock adjustments.
   • Use warehouse management systems (WMS) or other inventory tracking tools to update and verify stock data.
4. Safety and Organization:
   • Keep the warehouse clean, organized, and in compliance with safety regulations.
   • Follow health and safety procedures, including wearing protective gear as required, to prevent accidents.
   • Identify and report any safety hazards or damaged goods to management.

Key Requirements

1. Education: Diploma (junior college level) or higher qualification. Additional certifications in warehouse management or logistics are a plus.
2. Experience: At least 1-2 years of experience in warehouse or inventory management. Experience with WMS or other inventory software is preferred.
3. Skills and Competencies:
   • Basic understanding of inventory management and warehousing procedures.
   • Strong attention to detail, with excellent organizational and record-keeping skills.
   • Knowledgeable in IP asset management, particularly with technical documentation/drawings, is preferred.
   • Ability to work independently and as part of a team in a fast-paced environment.
   • Basic computer skills, including familiarity with Microsoft Office (Excel) and warehouse management systems.
4. Language Requirements: Proficiency in [required languages, such as English and Mandarin] is preferred. Effective communication with team members and suppliers.
5. Other Requirements:
   • Physical ability to lift and move heavy items (within reasonable limits).
   • Forklift certification is a plus.
   • Willingness to work flexible hours, including possible shifts or overtime, depending on operational needs.

How to Apply

Interested candidates are invited to send their resume and cover letter to [joyce.yang@eastfound.com] or contact directly via WhatsApp at +6012-2051908, with the subject line “Warehouse Keeper Application– [Your Name]”.