Vice President, Group Secretarial Division

Vice President, Group Secretarial Division

Responsibilities:

• Ensure adherence to all relevant statutory requirements for corporate secretarial matters, including the latest versions of Bursa Malaysia Securities Berhad Listing Requirements, Companies Act 2016, and Malaysian Code on Corporate Governance.
• Oversee the filing and submission of statutory forms with the Companies Commission of Malaysia (CCM) online systems, public announcements/disclosures, and the maintenance of statutory registers and records.
• Draft/review internal standard operating procedures to ensure efficiency of the Secretarial Division and alignment with the Malaysian Code on Corporate Governance.
• Assist the Group Company Secretary/Head of Division in drafting/reviewing policies related to corporate secretarial matters in accordance with good governance practices.

Board & Committee Support:

• Assist the Group Company Secretary/Head of Division in scheduling, arranging, and managing meetings (Board, Board Committees, and Members).
• Attend meetings, prepare action items, draft meeting reports and minutes within the designated timeframe, and compile meeting materials for distribution.
• Review Directors' Circular Resolutions and Circular Resolutions of Board Committees efficiently to obtain timely Board or Board Committee approvals.

Corporate Actions & Reporting:

• Provide secretarial support for corporate exercises, ensuring the accuracy of information/documents and compliance with statutory requirements.
• Review and verify corporate secretarial information for the Annual Report, including the Corporate Governance Overview Statement, Corporate Governance Report, Report of Board Committees, and Statement on Risk Management and Internal Control.
• Ensure the relevant reports and contents of the Annual Report are reviewed and approved by the Board and relevant Board Committees.

Stakeholder Engagement:

• Assist Group Corporate Communications in organizing Annual General Meetings/Extraordinary General Meetings following relevant regulations.
• Liaise with Share Registrar, shareholders, external auditors, Directors, regulatory authorities, foreign partners, and internal Business Units/Service Units on corporate secretarial matters.

QUALIFICATION & EXPERIENCE

• Qualified Company Secretary/ LLB/ Bachelor in Accounting/ Bachelor in Corporate Administration/ ICSA
• Minimum of 15 years of experience as a Company Secretary or in a similar role in Public Listed Company (PLC) or Government Link Company (GLC).
• In-depth knowledge of Malaysian company law, corporate governance principles, and regulatory requirements.
• Strong understanding of board and committee processes, with experience in preparing and maintaining accurate minutes, exposure to Annual General Meeting (AGM), annual reports and corporate governance.
• Excellent analytical, problem-solving, and communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.