Tendering Support Assistant

JOB DESCRIPTION

Be part of the solution at Technip Energies and embark on a one-of-a-kind journey. You will be helping to develop cutting-edge solutions to solve real-world energy problems.

We are currently seeking a Tendering Support Assistant, to join our team based in Kuala Lumpur.

Successful candidates would be offered fixed term employment.

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About the mission we offer you:

1. Provide secretarial and administrative activities to support the Proposals preparation.
2. Ensures administrative and tender support to Proposals Directors, Managers and Tender Coordinators.
3. Ensure timely submission of proposal to client in the correct format, fully compliant with ITB requirement, follow instruction clearly from ITB.
4. Manages external communications with clients related to bid submission (in/out correspondence, bid acknowledgement, queries, clarifications, contract award, etc).

Main Challenges

1. Demonstrates appropriate level of understanding of tendering process.
2. Demonstrates appropriate knowledge of all procedures and workflows applicable to her scope.
3. Demonstrates appropriate level of understanding of Tendering Management Tools, XaitPorter, Visio, Office, and other common IT Tools.

Main Accountabilities

1. Ensure quality of work / activities performed by providing typing / formatting activities during proposal preparation, as well as packing and delivering the technical and commercial bids prepared by T.EN.
2. To be able to handle both technical and commercial submission requirements from Client Invitation to Bid (ITB).
3. Ensure timely submission of proposal to client in the correct format, fully compliant with ITB requirement, follow instruction clearly from ITB.
4. Manage external correspondence with client related to submission (in/out correspondence, bid acknowledgement, queries, clarifications, contract award, etc).
5. Develops and maintains updated register of various Proposals archived and under preparation, with quick and easy identification / sorting / filtering of all Proposals references (by segment, year of preparation, proposal code, etc).
6. Support tendering administrative functions while maintaining confidentiality at all times.
7. Support tendering department fully compliant to corporate and external audit.

About you:

1. 3 years experience in Project or Proposal support activities.
2. Possesses a Diploma in any discipline.
3. Proficiency in English.
4. Proficiency in office desktop automation tools.

Your career with us

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.

Whats Next?

Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.