Temporary Staff, Administration & Facility Management

Duties & Responsibilities

• Administration
  • Ensure the office cleaner maintains a clean and organized office environment, including the pantry, workstations, and reception area.
  • Handle incoming and outgoing mail, parcels, and document distribution efficiently.
  • Monitor and ensure adequate stock levels of office supplies, replenishing them as needed.
  • Perform errands such as purchasing and document submissions as required.
  • Support staff with minor administrative tasks and assist in event preparation and coordination when needed.
  • Provide front desk support by greeting and assisting visitors professionally in the absence of the receptionist.
• Facilities Management
  • Manage staff and visitor access cards as well as parking access card applications in coordination with the building management.
  • Act as a liaison with building facility management to address maintenance-related matters, inbound work permits, and other facility-related concerns.
• Support Head of Department / Head of Unit on related work as assigned.
• Perform other Administration tasks as required.

Qualifications

Diploma/ Degree in any field with a minimum of 2 years of experience.

Competencies

• Soft Skills:
  • Good interpersonal skills.
  • Ability to work well under pressure and to meet deadlines.
  • Able to work beyond office hours for any events setup as needed.
  • Ability to work independently.
  • Ability to maintain accurate records.
• Technical/Functional Skills:
  • MS Office Suite.
  • Inventory and Record Keeping.
  • Knowledge of Pos Malaysia and courier companies’ processes would be an added advantage.
  • Ability to operate various office equipment.
  • Knowledgeable in Facilities Management.